Introduction

HostArmada comes fully equipped to provide you with an excellent e-mail solution on all of our offered web hosting solutions so that you can access it easily via your browser through webmail or via an e-mail client like Thunderbird and Outlook. That does not mean that there are not also alternative ways to do that. Including getting your HostArmada e-mail to be set up through Gmail! Good news for anyone trying to do just that. If you have found this tutorial, then it is safe to assume that you are here to do just that.

In this HostArmada tutorial, we will help you get your e-mail with us imported to your Gmail account so that you can send and receive your domain name’s e-mails through your Gmail account!

Adding an e-mail into your Gmail account

Naturally, you will have to begin by access your Gmail account through the browser, just as you would usually do. If you do not have an account, you may need to create one if you plan to use it in this manner.

You can access Gmail here.

Once you are logged in, please locate the gear-shaped icon at the upper right corner, click it and then press on the "See all settings" button.

Upon doing that, you will be redirected to a new page with several setting groups each positined under a separate tab. Please locate the "Accounts and Import" tab, and click on it.

Then you will have to scroll down, and under the "Check mail from other accounts"  section, you will be able to proceed by clicking  on"Add a mail account".

On the very first step, you will be prompted to enter the email account you wish to configure. Please be sure to enter the full email address in the corresponding field, e.g. [email protected].

Next, you will need to select the import type. Please be sure to choose the "Import emails from my other account (POP3)" (Non-Gmailify) option.

In the following step of the setup, you have to fill in the necessary details of the Incoming Mail server.

Let’s break them down here:

• Username: Enter your full e-mail address here like before, e.g. "[email protected]".
• Password: This is where you input your e-mail address password.
• POP Server: In this field, you have to define the incoming mail server. If you are a HostArmada customer, please use the web hosting account’s server hostname. You can find it in your welcome mail or reach our support team for help in locating it if you come across any trouble doing so.
• Port: You can enter 110 if you are using Non-SSL settings and 995 if you are using SSL/TLS encryption.

The checkboxes below allow you to further tweak your personal preferences:

• Leave a copy of retrieved messages on the server: You can check the box if you are also accessing your emails on another email client or device (ie. phone or tablet), otherwise, the emails in your domain email account will be deleted and you will only be able to access them in Gmail. We will strongly recommend you to consider enabling this option unless you have a really specific reason not to do so. If this checkbox remains unticked there will be no way to recover your email data if it is deleted from your Gmail account.
• Always use a secure connection (SSL) when retrieving mail: If you are using the Secure SSL/TLS settings, then you need to check the box. If you are using the Non-SSL settings, then uncheck the box.
• Label incoming messages: Please check the box if you have more than one email account set up in your Gmail; this way, you can easily see which emails in your inbox come from your domain email account.
• Archive incoming messages: You can leave this box unchecked; otherwise, all emails from your domain email account will be auto-archived and will not show up in your Gmail’s inbox.

When you are done with inputting the information and selection of your preferred options, you can simply click on "Add Account". With this done, your email account is added in Gmail and you are able to receive email messages. If you also want to be able to send emails directly through Gmail, please continue with the setup.

On the next step, you will be prompted to also configure your email account to send emails via Gmail. If that is your goal, you have to select "Yes, I want to be able to send mail as …" in order to proceed.

After that, you have to specify the "Name" of the account and choose if you will use this address as an Alias.

You can find more about aliases in the google knowledgebase.

In the next step, you have to fill in the necessary details of the Outgoing Mail server in a similar manner to the previous step.

Let’s break them down here:

• SMTP Server: In this field, you have to define the outgoing mail server. If you are a HostArmada customer, please use the web hosting account’s server hostname. You can find it in your welcome mail or reach our support team for help in locating it if you come across any trouble doing so.
• Username: Enter your full e-mail address here like before, e.g. "[email protected]".
• Password: This is where you input your e-mail address password.
• Port: You can enter 25 (Non-SSL) or 465 (SSL), depending on your configuration.

In the last step, you will need to proceed with the verification of the email account. You will receive the verification email in the mailbox of the email account you have just added to Gmail. You can proceed in two ways:

• By clicking on the verification link in the email
• By manually adding the verification code, which you will find in the email.

Once the verification is completed your job is done! You are now ready to start sending and receiving emails using your custom email address directly through Gmail.

Conclusion

This is the best way to get your non-Gmail e-mail address linked up and ready to use with your Gmail account, so may you find this tutorial useful and informative. If you have any other questions, concerns or suggestions feel free to reach back to us at any time. HostArmada remains 24/7 available at your disposal!