Introduction

The Mail Signature functionality exists in almost every email application you use, regardless of the Operating System. Using a signature in your emails automatically lets you add information at the end of your messages. If you run a business, include a professional email signature with your name, your role in the company, and, of course, the logo. This will add immediate credibility.

Apple Mail is the most-used application on macOS, and it offers the same utility as any other email app. It includes the tools you need to create and manage email signatures. Here's how you can add email signatures to your Apple Mail Client on macOS.

Accessing the Signature Settings in Apple Mail on macOS

To manage email signatures in Apple Mail, you first need to set up an email account. Once you finish configuring your email account, you can edit Apple Mail preferences. Open the Mail app. Go to Mail from the menu and click on Settings.

The dialog box will show you different settings for your Apple Mail accounts. From these, choose the Signatures tab.

Creating a new Email Signature in Apple Mail on macOS

The mail client will separate the Signatures tab into three columns.

1. In the first column, you will see all Apple email accounts you have added to your application.
2. In the second column, you will see all the signatures you have created in your Apple email setups.
3. In the third column, you will find the content of the respective signature.  

To add a new signature, click on the email account you want to create a signature from in the first column. 

Now right under the second column, you will see two small + and - buttons to add new or remove existing email signatures. Click the + button to add your signature.

Type your new email signature's name, then move to the third column for the signature's content. Here, fill in the content you want your signature to include based on your personal preferences.

Apple Mail automatically saves the signature configuration, so you won't need to click anything to keep the email signature's content. 

Now that you have created your signature, associate it with an existing Apple email setup. To do that, select the email account in the first column, then, from the Choose Signature drop-down menu, pick the email signature you want to use for that account.

Your signature has been created and associated with an Apple email account. When you compose a new email, you will see the email signature automatically inserted on the screen.

How to Edit and Remove Signatures in Apple Mail on macOS

To edit an existing signature, go back to Mail from the menu and click on Settings. Select the Signatures tab.

To edit a signature, first choose the Apple email account that uses that signature. Click the email account in the first column. After you click the email account, the mail client will load the existing signatures for that email. 

• To edit the signature name, double-click the selected signature.
• To edit the signature content, click on the selected signature and use the third column to change its content.

To remove a signature, select it in the second column, then use the - button directly below.

NOTE: Please bear in mind that once you delete any signature, you will not be able to restore it, so please be careful when removing signatures from your Apple Mail client.